Peppol
Send Peppol invoices with Billnado.
Since 1 January 2026, structured e-invoices are mandatory for in-scope transactions between Belgian VAT-liable businesses. Billnado supports sending and, once configured, receiving via Peppol.
What is Peppol?
Peppol is the network through which invoicing software exchanges structured electronic invoices. The invoice contains machine-readable data for automated processing.
Structured
A PDF displays an invoice visually; a structured e-invoice also contains machine-readable invoice data.
Software to software
Peppol exchanges the invoice directly between the sender's and recipient's software.
Belgian B2B context
The obligation has applied since 1 January 2026 to invoices within its legal scope. Check the official exceptions.
Who must use structured e-invoicing?
Since 1 January 2026, almost all invoices between Belgian VAT-liable businesses must be exchanged in a structured electronic format. Limited exceptions apply, and B2C, B2G and international invoices follow their own scope and rules.
Belgian B2B
A structured e-invoice is required for transactions within the Belgian legal scope.
Business to government
Separate B2G rules apply, including mandatory e-invoicing for many public contracts.
Business to consumer
Outgoing B2C invoices are outside the Belgian B2B obligation, although receiving supplier invoices may still be necessary.
International invoices
These are not automatically covered by the Belgian domestic B2B rule; check the country, customer and transaction.
How Peppol works with Billnado
Peppol is one step in a connected administration. Billnado keeps customer data, sales documents, purchase documents and follow-up close together.
Create the invoice
Start from your customer, items and familiar sales flow, reusing quote data where relevant.
Check the details
Verify VAT number, address, invoice number, payment term and customer references before sending.
Send through Peppol
After registration and configuration, Billnado exchanges the structured invoice through Peppol.
Follow up centrally
Keep documents and sending history in the same administration; receiving depends on onboarding and configuration.
PDF invoice versus Peppol e-invoice
A PDF is digital paper that people can read, but its contents are not automatically structured. A Peppol invoice transfers machine-readable invoice data in an agreed format that compatible software can process directly.
Less manual work
Structured data reduces retyping, scanning and searching for the correct attachment.
Better data quality
Mandatory fields and technical checks can reveal errors earlier.
Reliable exchange
Documents travel through known Peppol participants and access points instead of an unsecured email attachment.
One administrative flow
Sales, purchases, payments and accounting transfer remain connected.
What to check when choosing Peppol software
Look beyond registration and the Peppol checkbox. Check whether the software supports sending and receiving, explains migration clearly, keeps quotes and purchases in the same flow, works with your accountant and is transparent about prices and limits.
Complete workflow
Make sure B2B, B2C, international and exceptional invoices can all be handled correctly.
Clear onboarding
Registration, identification, receiving and any move from another provider should be understandable.
Accountant collaboration
Confirm that the right documents and structured data can reach your accountant.
Transparent terms
Compare pricing, document limits, support and any Peppol-related costs.
Preparing your first Peppol invoice
Confirm whether the obligation applies, choose where to receive invoices, complete your company data, finish registration and configuration, align the workflow with your accountant, and test sending and receiving before relying on it.
FAQ
Is Peppol mandatory in Belgium?
Since 1 January 2026, Belgian VAT-liable businesses must use structured electronic invoices for transactions within the legal B2B scope. Exceptions exist; consult the official government guidance for your situation.
Is a PDF invoice still sufficient for Belgian B2B?
For invoices within scope, a PDF does not satisfy the structured e-invoice requirement. A PDF may still be supplied as an additional readable copy.
Do I also need to receive Peppol invoices?
Businesses within scope need an appropriate way to receive structured supplier invoices. This may also matter when you only invoice consumers.
What is the difference between Peppol, UBL and e-invoicing?
E-invoicing is the process, UBL is a structured file format, and Peppol is the secure network used by compatible software to exchange documents.
Do I need a Peppol ID?
Your business must be registered on the network to receive invoices. The invoicing provider normally guides this registration.
Can I receive through multiple Peppol providers?
In practice, a business normally has one active receiving route per document type. Check your current registration before switching provider.
Does the obligation apply to consumer invoices?
Outgoing B2C invoices are outside the Belgian B2B obligation, but your business may still need to receive supplier invoices through Peppol.
What if I invoice a public authority?
B2G invoices follow separate rules. Ask the authority about mandatory references such as a purchase order or PO number.
Can I edit a Peppol invoice after sending?
Do not silently change a sent invoice. Correct errors using the normal invoicing process, with a credit note and a new invoice where needed.
Do I need an accountant to start?
Not necessarily, but involving your accountant is advisable for VAT questions, exceptions and the desired accounting exchange.
What does Billnado currently support?
Billnado supports Peppol sending and configurable Peppol receiving, alongside structured invoice data. Availability depends on registration, onboarding and your administration's settings.