Documents
Create a miscellaneous expense
Register an expense without a purchase invoice using a description, date and amount.
Updated on August 28, 2026
Use this page to register an expense that you want to track separately without creating a purchase invoice. You need access to the active administration and an active Billnado licence.
Various expense
| Field | Meaning and rules |
|---|---|
| Amount | The amount that you want to track for this expense. |
| Date | The date to which the expense relates. It also determines where the expense appears chronologically in the overview. |
| Description | The recognisable name used to find the expense in the overview. Miscellaneous-expense search uses this text. |
A miscellaneous expense does not contain a supplier, VAT breakdown, ledger account or document attachment. Use a purchase document when you need those details.
Create the expense
Select Create cost when the information is correct. Billnado stores the expense in the active administration, assigns the status Unpaid and then opens its details.
The expense is included in the administration's financial totals and charts from that point. Its date determines the period in which the amount is included.
Frequently asked questions
Can I create the expense as paid?
No. A new expense always receives the status Unpaid. Afterwards, use Mark as paid on the details page.
Can I change the description, date or amount later?
Yes. You can edit all three values on the details page, including after marking the expense as paid.
When should I use a miscellaneous expense instead of a purchase invoice?
Use a miscellaneous expense for a simple outlay for which you only need to track a description, date, amount and payment status. Register a purchase document when you also need supplier, VAT, accounting or document information.