Finance
Track outstanding payments
Track purchase invoices that are still payable, schedule payment dates, and reconcile settled amounts.
Updated on August 28, 2026
Outstanding payments groups the purchase invoices for which the active administration still needs to pay an amount. You need access to that administration and an active Billnado licence.
Which purchase invoices are included?
The list contains confirmed purchase invoices with a positive remaining amount. Billnado deducts all registered full and partial payments from the invoice total. Draft and fully paid invoices are not included.
Above the list, Count shows how many purchase invoices match the current search. Total outstanding shows the sum of their remaining amounts.
Use the list
| Column | Meaning |
|---|---|
| Invoice number | The purchase invoice number used to identify the document. |
| Payment Date | The due date on which the supplier expects payment. |
| Planned | The date on which you expect to pay the invoice. An empty value means that no payment date has been scheduled. |
| Supplier | The supplier stored on the purchase invoice. |
| TO BE PAID | The part of the invoice that has not yet been registered as paid. |
| Reference | The payment reference you can use for the bank transfer. |
Search by invoice number or supplier name to narrow the list. You can sort by Invoice number, Payment Date, Supplier, and TO BE PAID. The earliest due dates are shown first by default.
View a purchase invoice
Use View to open the purchase invoice details. This page contains the complete invoice, registered payments, and the other document actions.
Schedule a payment
For an invoice without a scheduled payment date, Schedule payment opens a window with the IBAN, Payment reference, an EPC QR code, and Payment Date. The due date is used as the initial suggestion when available.
The QR code contains the remaining amount and the supplier’s payment details. Scanning can help you prepare the transfer in your banking app; Billnado does not execute the bank payment itself.
Choose the date on which you expect to pay and use Plan. Billnado stores the date on the purchase invoice and then shows it under Planned. Cancel closes the window without saving a date.
This action is available only when the supplier name, IBAN, and payment reference are present on the invoice. Open the purchase invoice with View to add missing details.
View scheduled payment details
Once a payment date has been scheduled, Schedule payment is replaced by Payment details. It opens the IBAN, payment reference, and EPC QR code without changing the scheduled date. Use Close to return to the list.
Reconcile the remaining amount
With Pointing, Billnado registers the full remaining amount as paid on the current date and marks the purchase invoice as paid. The invoice then disappears from this list.
This action does not ask for additional confirmation on this page. Use it only when the full outstanding amount has actually been paid. For a partial payment, open the purchase invoice with View and register the amount paid there.
Empty state and errors
When no purchase invoices match the search, Billnado shows No outstanding payments found. Clear the search to see all outstanding payments again.
If the list, payment details, or an action cannot be loaded or completed, an error message appears. Check the invoice and bank details, then try again.