Goods receipts
Create a goods receipt
Record received products, quantities, purchase values and serial numbers.
Updated on September 7, 2026
You prepare a goods receipt in three steps. The receipt is first saved as a draft; stock is only created when it is processed on the detail page. You need access to the administration and an active Billnado licence.
Step 1: Supplier
| Field or setting | Meaning |
|---|---|
| Supplier | The active supplier associated with the order or receipt. |
| VAT and address details | Show which customer or supplier you selected. These details cannot be edited directly here. |
| Project | Links the entire document to a project. You can find this field under References. |
Step 2: Document
| Field or setting | Meaning |
|---|---|
| Date | The date on which you receive the goods. |
| Comment | An explanation accompanying the document. |
| Trade name | The active trade name under which you record the order, receipt or delivery. |
The receipt number is assigned during processing.
Step 3: Product lines
| Field or setting | Meaning |
|---|---|
| Product | The existing product for which you want to receive stock, or a free description. |
| Quantity | The quantity received. Use positive whole numbers for lines that create stock. |
| Unit price | The purchase price per received unit. |
| Total | The line value based on quantity and unit price. |
The document total adds up the line values.
Additional line details
Open Additional details with Show to view the following fields.
| Field or setting | Meaning |
|---|---|
| Serial number | Identifies the received items. Separate multiple serial numbers with commas and do not enter more numbers than the quantity received. |
| Warranty (months) | The warranty period recorded for these goods. |
| Unit | Clarifies the quantity, for example pieces or packages. |
| Project | Assigns this individual line to a project. |
| Comment | An explanation for this specific line. |
| Action | Effect |
|---|---|
| Add line | Adds a new line to the document. |
| Remove line | Removes a line. At least one line remains. |
Only lines with an existing, active product create stock during processing. A free description without a product link does not create stock items. Warranty and serial numbers are copied to the received stock.
Create
Choose Create to save the draft. On the detail page, check the goods actually received before choosing Process goods receipt.