View purchase orders

A purchase order records what you order from a supplier. The overview helps you track orders and their receipt. You need access to the administration and an active Billnado licence.

Data and search

Column	Meaning
Number	Identifies the purchase order.
Supplier	The supplier from whom you order the goods.
Total excl. VAT	The sum of the ordered lines excluding VAT.
Date	The date of the purchase order.
Status	Indicates the recorded progress of ordering and receipt.

Find an order and sort by number, supplier, amount or date. Total shows how many orders match your selection.

Status and filters

Status	Meaning
Draft	The order is being prepared and can still be converted to a follow-up document as a draft.
Ordered	The order is recorded as placed. This status does not itself send anything to the supplier.
Partially received	Part of the order is marked as received.
Received	The order is marked as fully received.
Finished	Order tracking is closed.

Use Draft, Ordered, Received and Finished to choose the groups shown. Ordered also includes partially received orders. If the list is empty, check the search text and these filters.

Actions

Action	Effect
View	Opens the order with its supplier, lines and available follow-up actions.
Add purchase order	Starts creation with the steps Supplier, Document and Lines.

A purchase order is not yet a purchase invoice and does not itself book a stock receipt. Follow-up actions are on the detail page of a draft order.

Related documentation

• Create a purchase order
• Manage a purchase order