Company settings

Company settings apply to the active administration and are shared by its users. They determine the legal identity, document defaults and payment follow-up settings. You need access to the administration and an active Billnado licence.

Legal information and address

Field or setting	Meaning
Legal business name	The official name of your company. This may differ from the trade name on documents.
Business number	Identifies a Belgian company.
VAT Number	Identifies the company for VAT. For a Belgian company, this is derived from the company number and cannot be edited directly.
Business Structure	Determines whether the administration belongs to a Sole Proprietorship exempt from VAT, Sole Proprietorship or Company.
Company registration number	The legal entities register entry. This field appears for a company.

Address

Field or setting	Meaning
Street Name and House number	The street and number of the company address.
Zip code and City	The location where the company is established.
State	The province or region of the company address.
Country	The company’s country. This determines, among other things, how company and VAT details are entered.

Check the trade name page for the commercial name, contact details and document layout.

Financial

Field or setting	Meaning
Save unknown bank account to contact	Allows an unknown account to be added to the identified customer or supplier during payment reconciliation.
Standard VAT rate	The proposed VAT rate when no more specific VAT choice applies.
Standard payment term	The proposed payment term in days. Customer or document agreements may differ.

These settings do not automatically correct existing documents.

Document numbering

Field or setting	Meaning
Separator symbol	The character between parts of document numbers, set under General document settings.
Number prefix	The recognisable beginning of a number in the relevant document series.
Number length	The length of the numeric part, including any leading zeros.

Set the prefix and length separately for Reminder, Order, Quotation, Purchase order, Subscription, Product delivery, Product receipt, Project, Rental and Relationship. Accounting contains the numbering settings for depreciation. Invoice and credit note series are also determined by their journal.

Number corrections

Field or setting	Meaning
Next invoice number	Shows the automatically proposed next invoice number and allows a one-time override.
Next credit note number	Shows the automatically proposed next credit note number and allows a one-time override.

A correction applies to the next number issued. Automatic numbering then resumes.

Important: check the existing series before saving a number correction. A correction changes the next number issued and does not renumber previously confirmed documents.

Work performances

Field or setting	Meaning
Add date to imported extras and colleagues	Includes the performance date in the corresponding invoice import. This helps your customer associate additional lines with the work performed.

Reminders and deadlines

Field or setting	Meaning
Add non-expired outstanding invoices	Allows more recent invoices to be included when there is a reason to create a reminder for the customer. There must still be an invoice past its due date plus grace period.
Grace Period	The additional waiting period in days after the due date before automatic follow-up treats an invoice as requiring a reminder.
Automatically increase reminder level after	The follow-up period in days. This is also used for the proposed due date of a new reminder.

Check the reminder and follow-up notifications before taking another action.

Administration costs by level

Under First reminder level, Second reminder level and Third Reminder Level, set the following amounts for each level.

Field or setting	Meaning
Additional fixed administrative cost	The fixed amount for the relevant reminder level.
Variable administrative cost	A percentage of the sum of included invoice amounts.
Minimum administrative cost	A lower limit for the calculated cost when you enter an amount above zero.
Maximum administrative cost	An upper limit for the calculated cost when you enter an amount above zero.

The calculation adds the fixed and variable costs, then applies the configured limits. Check the calculated costs on the reminder. Saving these settings does not send a reminder.

Save changes

Save saves changes for the administration. Reset restores the last saved values. When changing numbering, VAT or payment follow-up, check the next documents to which you apply the new settings.

Related documentation

• View and manage trade names
• Manage a payment reminder
• User settings