Purchase credit notes
View and process purchase credit notes
Find purchase credit notes, track their payment status and upload new documents.
Updated on September 7, 2026
This list shows the purchase credit notes of your active administration. You need access to the administration and an active Billnado licence.
Data and search
| Column | Meaning |
|---|---|
| Credit note number | The credit note number stated by the supplier on the document. |
| Supplier | The supplier from whom you received the document. |
| Excl. VAT | The purchase value or correction excluding VAT. |
| Incl. VAT | The full document amount, including VAT. |
| Date | The date of the supplier’s document. |
| Status | Shows whether the document is still a draft and the progress of payment or settlement. |
Use the search text to find a document. You can sort by number, supplier, amounts and date. If there are multiple purchase journals, you can select one or view all journals. The total by the table follows your filters.
Status and filters
Use Draft, Outstanding and Paid to display the groups you need. Outstanding also includes partially paid documents.
| Status | Meaning |
|---|---|
| Draft | The document has not yet been confirmed. Check its content before processing it. |
| Open | The document is confirmed but not yet paid or settled. |
| Partially paid | A payment is recorded, but an outstanding balance remains. |
| Paid | The full amount is recorded. A document with a zero total can also have this status. |
Actions
| Action | Effect |
|---|---|
| View | Opens the purchase credit note to check its data and processing. |
| View document | Opens the document in a window for reading or downloading. |
| Delete | Deletes the credit note after double confirmation. This is also possible when it has already been confirmed. |
Important: deletion is permanent and also removes the associated files, payment entries and linked email data. Check beforehand whether the document and its recorded processing should be retained.
Upload new documents
Upload purchase credit notes lets you select one or more PDF or XML files. These first go to delivered documents for checking and processing. With one file, the delivered document’s detail page opens; with multiple files, the overview opens. Uploading is therefore not the same as confirming the purchase credit note.
If the list is empty, check the search text, status filters and journal selection.